Līga VĪBURE, Svjatoslavs MATVĒJEVS
The National Archives of Latvia, Latvia / Latvijski državni arhiv, Riga, Latvija
Archiving of Records -Latvian style
Arhiviranje zapisov - latvijski stil
(Moderna arhivistika, III., 2020, št. 2, str. 193-202)
https://doi.org/10.54356/MA/2020/2/NETH4723
Citiranje:
VĪBURE, L., & MATVĒJEVS, S. (2020). Archiving of Records -Latvian style. V Moderna arhivistika (Let. 2020, Issue 2, str. 193–202). Pokrajinski arhiv Maribor. https://doi.org/10.54356/ma/2020/2/neth4723
Abstract:
Today, information and communication technologies have become an integral part of our daily lives and basic information for the performance of their functions and for decision-making institutions accumulate in databases/information systems. The diversity of electronic information is extensive and continues to grow every year, creating ever-new challenges for Archives.
The article presents the cooperation of the National Archives of Latvia with record creators, regulations regarding records and archives management and responsibility of both sides. At the moment, the priority of the National Archives of Latvia is appraisal, description and acquisition of electronic records and information system data sets. The article presents the approach from different perspectives. An overview of the Unified State Archives Information System is given and the process of acquisition of electronic records is described: standards, tools and file formats; record types created by institutions; current situation in institutions and cooperation with institution in order to transfer electronic records from institutions to the National Archives of Latvia according to regulations and standards.
Key words:
archives’ management, electronic records, preservation, accessibility, challenge
Izvleček:
Arhiviranje zapisov - latvijski stil
Informacijske in komunikacijske tehnologije so danes postale del našega vsakdanjega življenja, osnovne informacije, potrebne za njihovo izvajanje in za sprejemanje odločitev, se zbirajo v podatkovnih bazah ali informacijskih sistemih. Raznolikost elektronskih informacij je velika, vsako leto raste in postavlja vedno nove izzive za arhive.
Prispevek predstavlja sodelovanje Državnega arhiva Latvije z ustanovami, ki so ustvarjalci gradiva, predpise, ki uravnavajo upravljanje z dokumentarnim in arhivskim gradivom, ter odgovornost obeh strani. Prioritete Državnega arhiva Latvije so vrednotenje, popisovanje in prevzemanje elektronskega gradiva in podatkovnih nizov informacijskih sistemov. Prispevek obravnava pristop k naštetemu z različnih vidikov. Podaja pregled enotnega informacijskega sistema državnega arhiva in opiše postopek prevzema elektronskega gradiva: standarde, orodja in formate, tipe ustvarjenih zapisov, trenutno situacijo pri ustvarjalcih ter sodelovanje med arhivom in ustvarjalcem pri prevzemu gradiva glede na zakonodajo in standarde.
Ključne besede:
upravljanje z arhivskim gradivom, elektronsko gradivo, hramba, dostop, izzivi
