Žiga KONCILIJA
Arhiv Republike Slovenije, Ljubljana, Slovenija / Archives of the Republic of Slovenia, Ljubljana, Slovenia
Cel članek / Full text article
Izzivi arhiviranja gradiva iz informacijskega sistema za upravljanje z dokumenti (ISUD) v javni upravi z vidika arhivista
Challenges of Archiving Records Management Systems in Public Administration from an Archivist’s Point of View
(Moderna arhivistika 2023, 6 (2), str./pp. 209–222)
https://doi.org/10.54356/MA/2023/TZFE5847
Izvleček:
Informacijski sistemi za upravljanje z dokumenti (krajše ISUD) predstavljajo enega izmed ključnih informacijskih sistemov vsake organizacije, saj z njimi upravljajo s svojim dokumentarnim gradivom skozi njihov celoten življenjski cikel, od nastanka do arhiviranja. Pravilnik o pisarniškem poslovanju, ki je stopil v veljavo 1989, prvič omenja vodenje evidenc dokumentarnega gradiva v elektronski obliki, kar ne nazadnje predstavlja osnovo za začetek razvoja in kasnejšega postopnega uvajanja dokumentnih sistemov v javni upravi. Dobrih let 30 let kasneje postajajo zahteve po sistemsko urejenem izročanju tovrstnega arhivskega gradiva pristojnim arhivom, oz. v slovenski elektronski arhiv, postopoma vedno glasnejše. Avtor v prispevku raziskuje okvire postopka arhiviranja gradiva iz ISUD, ob tem pa opozarja na številne izzive, ki nas čakajo pri praktičnem prevzemanju.
Ključne besede:
informacijski sistem za upravljanje z dokumenti, slovenski elektronski arhiv, arhivsko gradivo v digitalni obliki, prevzemanje
Abstract:
Challenges of Archiving Records Management Systems in Public Administration from an Archivist’s Point of View
Electronic document management systems (abbreviated EDMS) represent one of the most important systems of every organization, as they help organizations manage their records throughout their entire life cycle from creation to archiving. The rulebook on office operations which entered into force in 1989 suggests keeping records of documents in electronic form for the first time. This represents the basis for the beginning of the development and subsequent gradual implementation of document systems in the public administration. A good 30 years later demands for a systematic delivery of this type of archival records to competent archives, or into the Slovenian electronic archives, are gradually getting louder. In this article the author explores the framework of the process of archiving records from EDMS while at the same time points out the many challenges that await us in practical acquisitions.
Key words:
electronic document management system, slovenian electronic archives, archival records in digital format, acquisition.
