Domagoj ČIČKO
State Archives in Zagreb, Croatia / Državni arhiv v Zagrebu, Hrvaška
Cel članek / Full text article
Intellectual and Physical Management of Files on Archival Holdings of Fonds and Collections in the State Archives in Zagreb
Vsebinska in fizična urejenost dosjejev arhivskih fondov in zbirk Državnega arhiva v Zagrebu
(Moderna arhivistika 2023, 6 (1), str./pp. 142–148)
https://doi.org/10.54356/MA/2023/IUXZ7579
Abstract:
In this paper, the focus will be on the files on archival holdings of fonds and collections and the development of a database, as an aid for their search and use. In this case, the file on an archival fonds or collection contains documentation related to that fonds or collection, which differs in provenance and form. The organization of the abovementioned files and database represents systematic work on creating a comprehensive record on archival records of all fonds and collections stored in the Department for Arranging and Processing of Archival Records of the State Archives in Zagreb for the purpose of achieving permanent and efficient intellectual and physical supervision over said archival holdings. This paper will give an overview of the database and its layout, as well as provide an account of its use in processing of archival records and the possibilities for its further development and upgrade.
Key words:
intellectual management, files, database, records, availability
Izvleček:
Vsebinska in fizična urejenost dosjejev arhivskih fondov in zbirk Državnega arhiva v Zagrebu
Avtor se bo osredotočil na dosjeje arhivskih fondov in zbirk ter na razvoj podatkovne baze kot pripomočka za iskanje in uporabo. Dosje je niz dokumentov, ki se lahko razlikujejo po izvoru in obliki, vendar se nanašajo na isto stvar ali osebo. V konkretnem primeru vsebujejo dosjeji arhivskih fondov in zbirk dokumentacijo, ki se nanaša nanje. Organizacija dosjejev in podatkovna baza predstavljata sistematično ustvarjanje razumljivih zapisov o arhivskem gradivu fondov in zbirk, ki jih hrani II. oddelek za urejanje in obdelavo arhivskega gradiva v Državnem arhivu v Zagrebu, z namenom doseči trajen in učinkovit vsebinski in fizični nadzor nad arhivskim gradivom. Avtor bo podal pregled podatkovne baze in njene sestave, predstavil načine njene uporabe v postopku obdelave arhivskega gradiva ter možnosti njenega nadaljnjega razvoja in nadgradnje.
Ključne besede:
intelektuarna ureditev, dosjeji, podatkovna baza, zapisi, dostop
