Čelofiga Leo
Osnovna šola Brezno-Podvelka, Slovenija / Brezno-Podvelka Primary School, Slovenia
dr. Novak Miroslav, dr. Vinko Skitek
Pokrajinski arhiv Maribor, Maribor, Slovenija / Regional Archives Maribor, Slovenia
Metoda vrednotenja arhivskega gradiva na podlagi referenčnih vrednosti - primer pedagoške dokumentacije Osnovne šole Brezno - Podvelka
Method of Archival Records Appraisal Based on Reference Values - Example of Pedagogical Documentation at the Brezno - Podvelka Elementary School
(Moderna arhivistika 2022, 5 (2), str./pp. 494-518)
https://doi.org/10.54356/MA/2022/SUJF3483
Izvleček:
Konec leta 2021 in v začetku 2022 se je na Osnovni šoli Brezno - Podvelka pojavilo arhivsko strokovno vprašanje v zvezi z nadaljnjo hrambo dnevnikov in redovalnic v elektronski obliki. Skladno z obstoječo arhivsko prakso v fizičnem okolju bi bilo treba v pristojni arhiv prevzeti le vzorce dokumentacije, preostalo tovrstno gradivo pa ustrezno uničiti. Uveljavljen pristop pa v elektronskem okolju objektivno predstavlja dolgoročno tveganje, ki ga definiramo kot sistemsko vzpostavljanje neenakosti pri uporabi javnega arhivskega gradiva. Za obvladovanje tega tveganja so avtorji razvili metodo vrednotenja na podlagi upoštevanja referenčne vrednosti, ki jo je mogoče uporabiti tudi za druge entitete vrednotenja.
Za potrebe tega prispevka je bila izdelana analiza uvajanja sistemske podpore in nastanka digitalnih oblik pedagoške dokumentacije. Analizirani so bili postopki oblikovanja vzorcev na podlagi dnevnikov in redovalnic v elektronski obliki, prav tako so bile opravljene analize varne dolgoročne hrambe pri ustvarjalcu Osnovni šoli Brezno - Podvelka. Ob tem sta bili pregledani tudi veljavna zakonodaja in arhivska praksa s predmetnega področja. Na teh spoznanjih je bil razvit model vrednotenja entitet za potrebe zagotavljanja njihove javne vere, uporabnosti in celovitosti v elektronskem okolju.
Na podlagi zakonsko skladnega upravljanja dokumentarnega gradiva in njegove dolgoročne hrambe na Osnovni šoli Brezno - Podvelka je bila razvita metoda vrednotenja elektronskega arhivskega gradiva. Ta upošteva obstoječa načela in merila vrednotenja pedagoške dokumentacije vključno z njihovimi tehničnimi in tehnološkimi vidiki. Na tej osnovi avtorji izpostavljajo pomen referenčnih vrednosti entitet vrednotenja kot ključnih za doseganje ciljev celovitega vrednotenja v arhivski teoriji in praksi.
Avtorji želijo z raziskavo vzpodbuditi širšo arhivsko strokovno razpravo o novih pristopih in razmislekih glede strokovnih aktivnostih na digitalnih arhivskih vsebinah. Pri tem je treba slediti več ciljem, med drugim tudi zagotavljanju javne vere, ne samo na podlagi tehničnih, ampak tudi vsebinsko-referenčnih vidikov.
Ker je ustvarjalec Osnovna šola Brezno - Podvelka sprejel notranja pravila in pri svojem poslovanju uporablja zakonsko skladno informacijsko platformo, predstavlja to primer dobre prakse upravljanja e-oblik šolske dokumentacije. Ta zaradi svoje pojavnosti omogoča razvoj in preizkušanje različnih metod oziroma postopkov upravljanja elektronskega arhivskega gradiva in drugih virov tako pri ustvarjalcu kot tudi pri ponudniku storitev hrambe in ne nazadnje pri pristojnem arhivu. V tem kontekstu so dnevniki in redovalnice Osnovne šole Brezno - Podvelka odličen primer urejene in obvladljive šolske dokumentacije, kar omogoča, da pristojni arhiv ne samo preizkuša in razvija metode vrednotenja vsebin, ampak posledično tudi druge metode in načine dolgoročnega upravljanja z arhivskimi entitetami.
Ključne besede:
e-gradivo, šolska dokumentacija, vrednotenje, vzorčenje, prevzemanje, oblikovanje SIP
Abstract:
Method of Archival Records Appraisal Based on Reference Values - Example of Pedagogical Documentation at the Brezno - Podvelka Elementary School
At the end of 2021 and beginning of 2022, an archival professional question arose at Brezno - Podvelka Elementary School regarding the further storage of e-diaries and e-grade books. In accordance with the existing archival practice in the physical environment, only samples of this documentation should transferred the competent archives. The rest of this documentation should be destroyed by the creator. The established approach objectively represents a long-term risk in the electronic environment, which we define as the systematic establishment of inequality in the use of public archival records. To manage this risk, the authors developed a benchmark appraisal method. The method should be widely applicable for the appraisal of other types of archival records, data, information, contexts, etc.
For the purposes of this paper, the authors performed an analysis of the system support and the creation of digital forms of pedagogical documentation. The procedures and the technical environment for the creation of e-diaries and e-grade books at Brezno - Podvelka Elementary School were analysed. At the same time, the current practice of managing e-diaries and e-grade books by the creator and the necessary legislation in the subject area was reviewed. On this basis, an appraisal model was developed together with value scales that take into account reference entities in electronic environments for the purposes of ensuring public trust for these documents.
Based on the legally compliant creation of records and their long-term preservation at Brezno - Podvelka Elementary School, the method for the appraisal of electronic archival records was developed. This method takes into account the existing principles and criteria for the appraisal of pedagogical documentation with regards to technical and technological aspects. In this context, the authors point out the importance of reference values of appraisal entities as key to achieving the goals of the comprehensive appraisal in archival theory and practice.
With the research, the authors want to encourage a wider archival professional discussion about new approaches and considerations regarding professional activities on digital archival contents. In doing so, archivist must follow several goals, including the provision of public faith not only based on technical, but also from the aspect of contents and references, including needed relations.
Brezno - Podvelka Elementary School has adopted internal rules for pedagogical documentation and uses a legally compliant information platform. From this point of view this is an example of good practice in the field of modern records management. E-diaries and e-grade books enable the development and testing of various methods or procedures for managing electronic archival records and other resources both at the creator, as well as at the storage service provider and, last but not least, at the competent archives. All this enables the competent archives not only the testing and developing content appraisal methods, but also other methods and procedures for long-term management of archival entities.
Key words:
e-records, school documentation, appraisal, sampling, ingest, design of SIP
