dr.Tatjana HAJTNIK, mag. Aida ŠKORO BABIĆ
Arhiv Republike Slovenije, Ljubljana, Slovenija
Ali nam lahko pri vrednotenju in odbiranju elektronskega gradiva pomaga tehnologija?
Can Technology Help the Process of Appraisal and Selection of E-Records?
(Moderna arhivistika 2018, 1 (2), str/pp. 169-196)
https://doi.org/10.54356/MA/2018/EZSL1833
Izvleček:
V prispevku avtorici preučujeta vprašanje, ali nam pri vrednotenju in odbiranju elektronskega gradiva lahko pomaga tehnologija. Pri tem izhajata iz dejstva, da vedno več dokumentarnega gradiva izvirno nastaja v elektronski obliki, kar posledično vpliva na vprašanje postopkov vrednotenja in odbiranja arhivskega gradiva. Pri ohranjanju elektronskega gradiva v Sloveniji arhivisti opravljajo pomembno vlogo že pri samem nastajanju gradiva. Ker vrednotenje zapisov temelji na številnih merilih, vključno z njihovo zgodovinsko, pravno, upravno, kulturno in znanstveno vrednostjo, v prispevku avtorici preučujeta in opredeljujeta, v katerih fazah postopkov vrednotenja in odbiranja bi lahko uporabili programska orodja. Zagovarjata trditev, da bo uporaba tehnologije za strojno vrednotenje in odbiranje edina možnost, ki bo v prihodnosti zagotavljala učinkovito delo arhivistov pri obvladovanju obilice e-zapisov. Preko opredelitve osnovnih pojmov, pregleda obstoječe literature in dobrih praks ter analizi dosedanjih rešitev na področju strojnega vrednotenja in odbiranja bosta avtorici poskusili odgovoriti na vprašanje, ki je zastavljeno v naslovu prispevka in iz katerega sta izhajali na začetku raziskave. Prispevek bo podal možne okvirje in znotraj njih uporabne rešitve pri vprašanju strojnega vrednotenja in odbiranja.
Ključne besede:
e-zapisi, arhivsko gradivo, avtomatično vrednotenje, avtomatično odbiranje, uporaba programskih orodij, tehnično vrednotenje, strojno vrednotenje
Abstract:
Can Technology Help the Process of Appraisal and Selection of E-Records?
The authors examine the issue, whether technology can help in the records appraisal and selection process. Starting point is the fact that the number of records in electronic form is increasing every day, which consequently influences the question of the procedures of appraisal and selection of archival records. In preserving electronic material in Slovenia, archivists play an important role in the creation of the material itself. Because the records appraisal is based on a number of criteria, including the historical, legal, administrative, cultural and scientific value of records, the authors examine and determine the stages in the procedures of appraisal and selection of records, in which software tools could be used. The paper argues that the use of technology for machine appraisal and selection will be the only option in the future that will ensure the efficient work of archivists in managing a plethora of e-records. Through the definition of basic concepts, the review of existing literature and good practices, the analysis of the previous solutions in the field of machine appraisal and selection, the authors will try to answer the question posed at the beginning of the research. The contribution will provide possible frameworks and within them a useful solution to the issue of machine evaluation and selection.
Key words:
e-records, archival records, automated appraisal, automated selection of archival records, use of program tools, technical appraisal, machine appraisal
